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Graphics Services

Phone: 714.892.7711 x55022 |
Fax: 714.895.8942 fax
Email: copyrequest@gwc.cccd.edu
Hours: 8 am to 5 pm M-F; Closed on District Holidays
Location: College Support Services Building, Room 150

We encourage you to consult with us regarding your printing needs. We may assist you by recommending cost-saving ideas.

Copy Requests for jobs needing additional services or to be printed on an offset press

Requests are required for any service. They can be found electronically at the GWC Forms Center or may be picked up in our office. Please date/time stamp your request at our front counter, attach your originals to the form with a paper clip, and place it our ‘new jobs’ basket. The Longform is used for quantities above 2000, when other paper (cardstock, astrobrights, etc.), other sizes (8 ½ x 14 or 11 x 17), colored ink, or additional services (lamination, graphic design, etc.) are requested. Please click here for general information/requirements regarding incoming work requests.

Completed Requests

If you have provided an e-mail address on your request form, you will be notified electronically when your request is complete. All completed copy requests (except tests) are placed in our copy room on the shelving unit, in no particular order. Completed tests are secured in two locked filing cabinets. Please ask Graphics personnel for your completed tests (be prepared to show GWC Staff and/or photo ID).

Pressroom

The Pressroom staff consists of a full-time Offset Press Operator III (7:15-4:15 M-F), and another full-time Offset Press Operator III that works from 9:30 am-4:15 pm in the Pressroom and 4:15-until closing in the Copy Room. We provide one and two-color printing, and three-color printing on occasion. The Pressroom staff prints all material for our campus that is not produced on our copiers, with the exception of four-color work, College Catalog, Schedule of Classes, and Calendar of Events. Normally, any job requiring more that 2000 impressions will be sent to the pressroom for offset printing which is cost-saving to the customer, rather than being copied on one of our digital copiers. Offset press work will be sent off-campus if the quantity falls below our press minimums.

Press Minimums

Black Ink or One Color

Fuji
500 sheets 17 ½ x 22 ½
1000 sheets 11 x 17
2000 sheets 8 ½ x 11

Hamada
300 sheets 11 x 17
600 sheets 8 ½ x 11

Chief
300 sheets 8 ½ x 11

Two Colors

Fuji
500 sheets 17 ½ x 22 ½
2000 sheets 11 x 17
4000 sheets 8 ½ x 11

Hamada –
600 sheets 11 x 17
1200 sheets 8 ½ x 11

Chief
no two color work

*per side of plate

Timelines

Offset Press work—10 working days, after you have proofed and signed off your job If needed, off-campus Bindery — 3-5 days after it has been sent off-campus

On occasion off-campus Camera work is needed (ex: photos)—add 5 working days, after you have proofed and signed off your job.

Your job may be completed earlier than the timelines listed above and this would be a bonus. We try to complete all of our jobs as quickly as possible. Unfortunately we do not know how many jobs will come in at any given time/day, and we also have staff members who need vacations, personal business time, doctor appointments and become ill.

Paper

There is a notebook on our front counter that contains samples of paper and colors that we have in stock. Any of these papers can be selected for your printing request. The customer may provide special order paper, as long as the press minimums are met.

Campus Letterhead [Color and Black]

The templates for the college letterheads can be found at:

Q:\AdmSvcs\CSS\Letterhead

The color letterhead file name is ColorLetterhead.dot The black letterhead file name is BlackLetterhead.doc

After opening the document, click anywhere in the middle of the page, a text area will appear, and begin typing, you can then save a copy of your completed letter on your computer.

The student trustee changes every year in June, other trustees may change at different intervals, so please always use this file for the most up-to-date information.

Please make sure that you are using the correct letterhead for your correspondence.

Pre-printed two-color letterhead may be purchased at the GWC Bookstore.

Bindery Services

We provide limited bindery services. These services are limited to automated tasks only. This includes collating and stapling (1 or 2 staples) up to 100 pages. Cutting services are also provided. There is an electric 3-hole punch machine available in the copy room for your use. You may also request your copying to be done on pre-punched white paper.

All jobs requiring hand collating, folding, saddle-stitching, perforating, and numbering will be sent off-campus (after we have printed them). Please allow extra time for these services to be completed. Please contact your division/department secretary before submitting jobs that may be sent off-campus.

Business Cards

Download the Business Card Order Form

You may order business cards in quantities of 250. The current cost is listed on the Business Card Order Form which can be found electronically on the GWC Forms Center. To order, return your completed form with payment to Fiscal Services. Checks should be made payable to Golden West College. For faster service deliver your completed form with receipt from Fiscal Services attached directly to our office. Please note: Business cards are created and printed only after orders totaling 1,000 cards have been received.

Shredding

We have a large capacity shredder for campus use. Please contact Don x55092 or Dale x55075 in advance to arrange for a convenient time.

Helpful Hints for filling out forms

Double check to make sure your form is complete. The most common error is the omission of the copy card number and/or the number of finished sets requested.

Each side of a printed page is counted as one original. Originals need to be all one-sided or all two-sided (except the last page). No combinations please. When submitting one-sided originals to be printed two-sided, insert blank pages in your original set if you would like the backs of some of your pages to be blank (ex: cover page).

A finished set is equal to the number of pieces after collating, stapling or cutting (ex: two half-sheet items on one original…you would like 500 half sheets…’finished sets’ would be 500…we’ll only print 250 and then cut them in half to equal 500 pieces).

Questions?

When in doubt, don’t be afraid to ask! We’ll try to answer your questions, or find one of our staff members who can.