Phone: (714) 892-7711
Location:
1st floor, Student Services Center
Students with an unpaid balance of $25 or more must pay their fees prior to the scheduled drop for non-payment date. (See Below) Please check your MyCoastPortal for your registration window.
Please Note: If you have Financial Aid covering your classes, please know it does not cover the COLLEGE SERVICE CHARGE, STUDENT HEALTH FEE, or STUDENT REPRESENTATION FEE. You must pay the fees, or you will be dropped.
If you are unable to pay the balance due on your account by the scheduled drop for non-payment dates, please reach out to us to review possible payment options that may be available to you to remain in your classes. You may contact Admissions & Records via chat, Enrollment Chat or you can call 714-892-7711 for more information.
You also might want to visit the Financial Aid web page. They are here to assist you with all your questions regarding the student financial aid process. We encourage all students to apply for financial aid, as a variety of assistance may be available. For additional information, contact via chat, Financial Aid Chat or email FinAid@gwc.cccd.edu
Remember if you have any technical issues when trying to pay online or setting up a Cashnet Payment Agreement you must call the Admissions & Records office before the 2pm drop deadline so we may help you. Failure to do so will cause you to being drop from your classes. If that happens, we cannot add you back into them, and you will have to re-register if there are seats available.
Also, if you do have any issues, you can pay in full with our Bursars dept by the 2pm deadline. You can reach them at 714-895-8112 or gwcbursarsoffice@gwc.cccd.edu
Start of Intersession
Thursday, January 2, 2025
Start of Spring Session
Friday, January 31, 2025
Students who are enrolled in classes when the term begins, and have not paid fees, WILL NOT be dropped for non-payment. Students will incur a financial obligation to the college AND a hold will be placed on their record if payment is not received or they do not drop prior to the refund deadline.
Once the Term Has Started:
Students who register for classes after the term begins WILL NOT be dropped for non-payment. Students will incur a financial obligation to the college AND a hold will be placed on their record if payment is not received. This hold will block future registration (adds, drops), obtaining transcripts, grades, diplomas, or verification of enrollment until all fees are paid.
Students who have not paid their account balance in full may be dropped for non-payment of fees as follows:
Any registration that occurs on or after January 30th will not be dropped for non-payment. Students that enroll are responsible for paying their fees or withdrawing from classes prior to the refund deadline to cancel fees.
IMPORTANT: Students are responsible for any fees incurred and grades received. It is the students responsibility to drop classes by the State mandated refund deadline to avoid fee obligations. Students are strongly encouraged to print a student class program (available via MyGWC) to verify the drop. (The class will no longer appear on the student class program.) Not showing up to class for the first class meeting does not equate to withdrawing from a class. If you do not attend a class in which you are enrolled you must drop yourself from the class by the refund deadline. Drops are completed online via MyGWC.
All documents must be turned into Admissions and Records by the end of the third week of the semester the student is trying to establish California residency. Requests after this date will not go into effect until the following semester. For more information please visit the Residency webpage.
| Term | Proofs Must Be Dated On Or Prior To** | Filing Period Begins | Submission Deadline* |
| Intersession/Spring 2024 | January 28, 2023 | September 15, 2023 | February 16, 2024 |
| Summer 2024 | June 9, 2023 | January 2, 2024 | June 28, 2024 |
| Fall 2024 | August 25, 2023 | January 2, 2024 | September 13, 2024 |
| Intersession/Spring 2025 | January 30, 2024 | September 15, 2024 | February 21, 2025 |
*Residency petitions must be submitted by the Friday of the third week of the term in which you are seeking reclassification. Petitions can be submitted HERE ONLINE or in person at the Admissions Records Counter located on the first floor of the Student Services Center.
**Establishing CA residence requires both physical presence in CA and intent to make CA your home for one year and one day prior to the first day of the term you wish to be classified as a CA resident.
Note - Students who are in the process of requesting a change of residency and/or their residency reclassification is pending must meet the fee obligation and refund deadlines for each course in which they enroll in order to cancel their fees. You may find these deadlines on your Student Class Schedule located in your Student Portal. Click here for step by step instructions on how to locate your Student Class Schedule. Any student seeking reclassification after the deadline or after the semester has ended will be denied and will be responsible for all outstanding fees.
| Graduation Period | AA/AS Filing Period | ADT Filing Period |
| Summer | July 1 - August 1 | July 1 - August 1 |
| Fall | August 15 - November 15 | August 15 - September 15 |
| Spring | January 15 - April 15 | January 15 - February 15 |
For more graduation information and the petition please visit the Graduation webpage.
