Faculty Service Opportunities

PURPOSE:  

• Primary participatory governance body for the college directly advising the College President on policy and governance.  
• Forum to review and recommend the direction and focus for the college consistent with the College’s Mission, Vision, and Values  

• Consultative body for the President on issues of college leadership and matters of college-wide importance, including those which are subject to consultation with the Academic Senate as academic and professional matters and with the bargaining units as contractual matters. 
• It is understood that the authority of the Academic Senate, the Associated Students of Golden West College and the agreements of our established collective bargaining agents are not diminished by the provisions or definitions found in this document.   
• This cabinet is a shared governance committee.  
• This cabinet is not subject to the Brown Act.   
• Attendance should be limited to cabinet members only. 

RESPONSIBILITIES: 

1. Periodically review and revise the College’s Mission, Vision, and Core Values. 
2. Revise and recommend goals for the College. 
3. Ensure that the various planning processes are coordinated and consistent with the established direction and focus of the College. 
4. Periodically evaluate the College governance procedure and structure. 
5. Participate in the development of recommended College priorities. 
6. Evaluate the work of the governance committees of the College using an ongoing and systematic cycle of evaluation, integrated planning, resource allocation, and implementation (ACCJC Standard I.B.3) including the ongoing evaluation of process for planning, budgeting, and accreditation. 
7. Must consult with the AS President and Classified Senate President for agenda items. 
8. Incorporate equity-minded decision making to create, promote, and maintain activities, programs, and instruction that welcome, celebrate, and promote respect for all. This includes creating equity among disproportionately impacted students across age, ethnicity, race, national origins, gender, gender expression, sexual orientation, mental/physical abilities, family status, religion, and socioeconomic status. 
9. Agendas and Action items will be posted as part of the shared governance process.  

RECOMMENDING TO:  College President  

CHAIR: College President  

RECORDER:  Executive Assistant to the College President  

MEMBERSHIP: 12 members - (* Chair) Permanent membership as dictated by terms in position 

1. *College President 
2. VP of Instruction 
3. VP of Student Services 
4. VP of Administrative Services  
5. Academic Senate President  
6. Academic Senate VP 1 
7. Academic Senate VP 2    
8. Classified Senate President  
9. Classified Senate President Elect 
10. CDMA Representative 
11. ASGWC President  
12. ASGWC VP 

 Other Advisors (as needed, when needed): 

• CCI-IPD-DEAC Representative 
• CFE Representative  
• CFCE Union Representative 
• HR Manager 
• Equity manager 
• Finance Director or Manager 

Faculty term:  Two years

Recommending to: President’s Cabinet

PURPOSE:

• Primary coordinating and recommending body to the College President on matters of college-wide planning.

• Primary resource for accreditation and program review processing, coordination, and recommendations.

• It is understood that the authority of the Academic Senate, the Associated Students of Golden West College and the agreements of our established collective bargaining agents are not diminished by the provisions or definitions found in this document.

• The Planning Council is a shared governance committee.
• It is not subject to the Brown Act.

RESPONSIBILITIES

1. Establish long-term and short-term planning priorities for the college. Conduct and oversee the process of updating the Strategic Plan, College Mission and Goals, Program Review, and Accreditation reports.

2. Review of data and other campus committee reports to make recommendations for annual institutional priorities.

3. Develop and implement resource allocation guidelines and recommendations that enable achievement of college-wide planning goals. Make recommendations of same to the college Budget Council.

4. Present updates on planning to the Budget Council, Academic Senate, and other college committees, as necessary.

5. Establish, monitor, and review the work of planning task forces to address specific tasks and implementation of task force recommendations once approved by the Planning Council.

6. Incorporate equity-minded decision-making to create, promote, and maintain activities, programs, and instruction that welcome, celebrate, and promote respect for all. This includes creating equity among disproportionately impacted students across age, ethnicity, race, national origins, gender, gender expression, sexual orientation, mental/physical abilities, family status, religion, and socioeconomic status.

7. Hold regularly scheduled joint meetings with the Budget Council (frequency TBD by Councils)

8. Agendas and Action items will be posted as part of the shared governance process.

Co-CHAIR: VP of Instruction and VP of Student Services

RECORDER: Assistant to the VP of Instruction

MEMBERSHIP:  15 members (* Co-Chairs)

2-year terms (1 faculty, 1 classified staff and 1 manager/dean eligible for election each year to create staggered terms)

 *VP of Instruction

1. *VP of Student Services
2. Academic Senate President or faculty designee from AS
3. Faculty Member from CCD
4. Faculty Member at-Large (may be FT or PT) (NO VACANCY - A faculty member from P&B was transferred to serve their remaining term on this committee). 
5. Classified Senate President or designee
6. Classified Staff member appointed from Classified Senate
7. Dean or manager at-large
8. Dean or CDMA at-large
9. ORPIE Manager or designee
10. Equity Manager or designee
11. CFE Representative or designee
12. CFCE Representative or designee
13. ASGWC Representative
14. ASGWC Representative

Faculty term: two years

Recommending to: President’s Cabinet

PURPOSE

• Primary recommending body to the President’s Cabinet and the College President on matters of college-wide budget and resource allocations.
• Primary resource for budgetary and financial recommendations that originate from other college committees. All budget or resource allocation matters will first come to this council then be processed as appropriate through this council or referred for additional review to the appropriate college committee. 
• It is understood that the authority of the Academic Senate, the ASGWC, and the agreements of our established collective bargaining agents are not diminished by the provisions or definitions found in this document. 
• Budget Council is a shared governance committee.
• Budget Council is not subject to the Brown Act.

RESPONSIBILITIES

1. Primary budget and finance committee
2. Review of all requests for funding (no matter the source) including RFP’s, lottery, CTE, program review resource requests, technology software and equipment.
3. Refer to appropriate committees for more information regarding requests when needed and make recommendations to the President’s Council on expenditure.
4. Develop and implement resource allocation guidelines and recommendations that enable achievement of college-wide long-term and short-term budgetary goals.
5. Review and recommendation of proposed college budgets.
6. Review of District adopted budgets (college general fund).
7. Review and approval of all contracts that obligate the college and provide essential services.
8. Incorporate equity-minded decision making to create, promote, and maintain activities, programs, and instruction that welcome, celebrate, and promote respect for all. This includes creating equity among disproportionately impacted students across age, ethnicity, race, national origins, gender, gender expression, sexual orientation, mental/physical abilities, family status, religion, and socioeconomic status.
9. Hold regularly scheduled joint meeting with the Planning Council (frequency TBD by Councils)
10. Agendas and action items will be posted as part of the shared governance process.

Co-CHAIR: VP of Administrative Services and any committee member

RECORDER: Executive assistant to the VP of Administrative Services

MEMBERSHIP:  15 members (* Co-Chairs)

2-year terms (1 faculty, 1 classified staff and 1 manager/dean eligible for election each year to create staggered terms) 

1. *VP of Administrative Services
2. Director of Fiscal Services or designee
3. Academic Senate President or faculty designee from the AS
4. Faculty Member from CCD
5. Faculty Member at-large appointed by AS (NO VACANCY - A faculty member from P&B was transferred to serve their remaining term on this committee). 
6. Classified Senate President or designee
7. Classified Staff member appointed from the Classified Senate
8. Dean or Manager at-large
9. Dean or CDMA at-large
10. Equity Manager or designee
11. Special Funding or Grant Representative
12. CFE Representative or designee
13. CFCE Representative or designee
14. ASGWC Representative
15. ASGWC Representative

Faculty term: two years

Recommending to: Planning Council, Budget Council, President’s Cabinet

PURPOSE

• Keep abreast of the latest advances in educational technology, to disseminate this information to the campus community, and to provide a place where information can be exchanged.   
• To provide consultation services to the campus community regarding educational technology matters.  
• To carry out special projects involving the development of educational technology upon request by an appropriate campus body.  

• It is understood that the authority of the Academic Senate, the Associated Students of Golden West College and the agreements of our established collective bargaining agents are not diminished by the provisions or definitions found in this document.  

• The CTC is a shared governance committee.
• It is not subject to the Brown Act.
  
  

RESPONSIBILITIES

1. Review requests related to technology for approval including confirming or identifying those that could reflect Health and Safety issues.
2. Receive updates and provide feedback and input on all technology needs across campus.
3. Provide updates to relevant committees on technology policies, including but not limited to District policies and changes.
4. Serve as an essential information point for all needs and uses of technology across campus to maximize efficiency.
5. Regular communication with relevant groups across campus, such as Online Instruction and DSPS, to ensure the needs of our students and faculty are being met.

6. Budgetary review of projects related to technology must be vetted by the CTC to advise the budgetary council.
7. Track requests and usage of various technology and software and accessible to the campus.
8. Responsible for updating the college’s Technology Master or Strategic Plan.
9. Incorporate equity-minded decision making to create, promote, and maintain activities, programs, and instruction that welcome, celebrate, and promote respect for all. This includes creating equity among disproportionately impacted students across age, ethnicity, race, national origins, gender, gender expression, sexual orientation, mental/physical abilities, family status, religion, and socioeconomic status.
10. Agendas and Action items will be posted as part of the shared governance process.

CO-CHAIRS: Manager of IT (Kevin Harrison) and a Committee Member (Shawn Taylor, Mathematics)

RECORDER:  A Committee Member

MEMBERSHIP:  15 members (* Co-Chairs)

2-year terms (1 faculty, 1 classified staff and manager/dean eligible for election each year to create staggered terms)

1. *Director of IT and User Support Services
2. Faculty member from DEAC
3. Faculty member from Library
4. Faculty member from Counseling
5. Faculty member from CTE
6. Faculty member at-large from any Academic Area
7. Classified Staff (User Support Services)
8. Classified Staff (Online Instruction)
9. Classified Staff (Marketing and Promotions)
10. Classified Staff from Special Populations (Outreach, DSPS, EOPS, Veterans, or Student Life)
11. Dean or Manager at-large
12. CFE Representatives or designee
13. CFCE Representatives or designee
14. ASGWC Representative
15. ASGWC Representative

Faculty term: two years

Recommending to:  Planning Council, Budget Council, and President’s Cabinet

PURPOSE

• AB705
• Guided Pathways
• Puente
• Umoja
• Stand and Rack
• DSPS
• Veterans
• EOPS Student Populations
• Financial Aid
• The Equity Committee is a shared governance committee.
• It is not subject to the Brown Act.

RESPONSIBILITIES

1. Clear, non-duplicative responsibilities
2. Incorporate equity-minded decision making to create, promote, and maintain activities, programs, and instruction that welcome, celebrate, and promote respect for all. This includes creating equity among disproportionately impacted students across age, ethnicity, race, national origins, gender, gender expression, sexual orientation, mental/physical abilities, family status, religion, and socioeconomic status.
3. Agendas and Action items will be posted as part of the shared governance process.

CO-CHAIRS: Dean or Manager of Equity and a Committee Member

RECORDER:  A Committee Member

MEMBERSHIP: xx members (* Co-Chairs)

2-year terms (1 faculty, 1 classified staff and 1 manager/dean eligible for election each year to create staggered terms) 

1. *Dean or Manager in Equity
2. Faculty representative from Math/Science
3. Faculty representative from English/ESL
4. Faculty representative from Counseling
5. Faculty representative from Social Sciences/Lib Arts/Psych
6. Faculty representative from one of (Arts, Athletics, CTE, Criminal Justice, Nursing)
7. Dean, Counseling
8. Dean, Academic Area
9. Academic Success Center Manager or designee
10. Guided Pathways Director or designee
11. Classified representative from Admissions & Records
12. Classified representative from Financial Aid
13. Classified representative from Special Populations (Outreach, DSPS, EOPS, Veterans, or Student Life)
14. ORPIE Representative
15. CFE Representative
16. CFCE Representative
17. ASGWC Representative
18. ASGWC Representative

Faculty term: two-years

Recommending to:  Planning Council, Budget Council, and President’s Cabinet

 PURPOSE:

• The Institutional Effectiveness Committee provides a framework for the documentation of assessment and the integration of results in decision-making across the campus.
• It is understood that the authority of the Academic Senate, the Associated Students of Golden West College and the agreements of our established collective bargaining agents are not diminished by the provisions or definitions found in this document.  
• IEC is a shared governance committee 
• It is not subject to the Brown Act

 RESPONSIBILITIES:

1. Coordinates Program Review related activities including feedback of program reviews and mid-cycle requests
2. Reviews and provides feedback to departments and programs in developing SLO, SLO, iSLO assessments and updates
3. Analyzes systematic campus wide participation in assessment activities including equity gaps and DI data
4. Coordinates and monitors compliance with the accreditation process and reports
5. Analyzes and prepares the Key Performance Indicators (KPI) of Institutional Performance and reports to the Planning Council, Budget Council, and the Academic Senate.
6. Incorporate equity-minded decision making to create, promote, and maintain activities, programs, and instruction that welcome, celebrate, and promote respect for all. This includes creating equity among disproportionately impacted students across age, ethnicity, race, national origins, gender, gender expression, sexual orientation, mental/physical abilities, family status, religion, and socioeconomic status.
7. Agendas and Action items will be posted as part of the shared governance process.

CO-CHAIRS: Manager or representative from ORPIE and a Faculty Committee Member

RECORDER: ORPIE Rep

MEMBERSHIP:  15 members (*Co-Chairs)

2-year staggered terms and faculty/staff may be from the same division area.

1. *ORPIE Manager or designee
2. *Faculty member at-large
3. Accreditation Liaison Officer – VPI or designee
4. Faculty member at-large (FT or PT)
5. Faculty member at-large (FT or PT)
6. Classified Senate Representative
7. Classified member at-Large
8. Classified member at-Large
9. Dean or Manager at-Large
10. Dean or Manager from CDMA at-Large
11. ORPIE Representative
12. CFE Representative
13. CFCE Representative
14. ASGWC Representative
15. ASGWC Representative

Other: (as needed, when needed)

Facult term: two years

Recommending to: President's Cabinet

PURPOSE:

The Golden West College Safety Committee is the recommending body to the College President via the President’s Cabinet on policy and procedures related to safety.

Responsibilities:

• Review and provide recommendations for the college’s emergency response and safety plans, including scheduled revisions
• Coordinate annual reviews of the college’s communication technology and lighting
• Review the college’s annual Security Report
• Review and revise campus maps as they relate to safety and emergency response
• Review safety related Program Review requests
• Review and recommend revisions to safety protocols
• Review, recommend, and assess drills, trainings, professional development, and exercises including schedule

Gather college safety needs, recommend priorities, and track the progress of requests

CO-CHAIR:  

RECORDER:   

MEMBERSHIP:   2-year terms  

Faculty term: two years

Campus Map - Vertical Quadrants [PDF]

PURPOSE:

• Primary consulting body on matters of college-wide construction, maintenance, facility improvements, landscaping projects, campus safety, signage and accessibility matters, and emergency preparedness.
• It is understood that the authority of the Academic Senate, ASGWC and the agreements of our established collective bargaining agents are not diminished by the provisions or definitions found in this document.  
• SSFC is a shared governance committee.
• SSFC is not subject to the Brown Act.

RESPONSIBILITIES:

1. Review Program Review Resource Allocation requests related to safety, sustainability, and facilities.
2. Receive updates and provide feedback and input on all Measure M, scheduled maintenance, Vision 2030 Facilities Plan and College supported facilities projects.
3. Provide feedback and input related to facilities projects and inform on campus impact.
4. Provide updates on campus emergency preparedness and safety initiatives.
5. Develop and keep updated protocols related to special events, power outages (scheduled and un-scheduled) and campus maintenance incidents.
6. Incorporate equity-minded decision making to create, promote, and maintain activities, programs, and instruction that welcome, celebrate, and promote respect for all. This includes creating equity among disproportionately impacted students across age, ethnicity, race, national origins, gender, gender expression, sexual orientation, mental/physical abilities, family status, religion, and socioeconomic status.
7. Agendas and action items will be posted as part of the shared governance process.

RECOMMENDING TO: Planning Council, Budget Council, President’s Cabinet

CO-CHAIRS: SSFC Manager and a SSFC Committee Member

RECORDER:  M&O Assistant

MEMBERSHIP:  18 members (* Co-Chairs)

2-year terms (1 faculty, 1 classified staff and 1 manager/dean eligible for election each year to create staggered terms)

1. A committee manager
2. Faculty member at large (Quadrant 1)
3. Faculty member at large (Quadrant 2)
4. Faculty member at large (Quadrant 3)
5. Faculty member at large (Quadrant 4)
6. Classified Staff at large (Quadrant 1
7. Classified Staff at large (Quadrant 2)
8. Classified Staff at large (Quadrant 3)
9. Classified Staff at large (Quadrant 4)
10. Safety Manager
11. Grounds Manager
12. Manager of special projects (i.e., Measure M) (ex-officio)
13. Manager from DSPS or designee
14. Dean or CDMA representative
15. CFE Representative
16. CFCE Representative
17. ASGWC representative
18. ASGWC representative