Department/Discipline Symposiums/In-Service Training Meetings

• Art - How to Better Service Art Students
  Meeting to focus on better serving all GWC art students. Strategize how to mitigate the impact of no longer have studio art courses as part of Area C effective Fall 2024. How to make Art students more successful in the studio and Art History courses. What new classes to offer and should they create more non-credit courses?
  
  
• EOPS - Special Ed Teacher Prep
  Visitation to CSUF for detailed information from the Human Services major and the Center for Careers for teaching in concentrations for special ed and autism.  
  
  
• Counseling - General symposium
  Review and complete the Enneagram personality assessment/inventory to help counselors understand their own personalities and the personalities of other in the work environment along with self care activities. Assists with effective collaboration. 
  
  
• Counseling - Cal-GETC Counseling Course/New Tech Training
  Brainstorms and discuss how the department can modify existing Counseling courses to fit CalGETC. Introduce Starfish (TEST environment) and learn about its functionality and features. Develop resources/cheat sheet for complex majors. DegreeWorks re-training/best practices. 
  
  
• English - Teaching English in Rapidly Changing Times
  Address issues of teaching pedagogy concerning AI, Equitable Grading and ideas of "upgrading", teaching after the pandemic, and accommodations for DSPS students. 
  
  
• Library - Library Program Review
  Discuss and finalize the draft content. The library submits two program reviews: An Instructional PR and a Student Services PR. 
  
  
• Nursing - Major Curriculum Revision Retreat
  Review current curriculum and complete a major curriculum review to accomplish several goals including to bring the GWC nursing program into full compliance with BRN/ACEN to prepare GWC nursing students/graduates to pass the newly revised licensing exam (NextGen), to better protect the public, and to prepare students to achieve their best outcomes for their clients.
   
• World Languages - Learning about TracData and CurricuNET
  How to update CurricuNET and introduction to TracData. 

Due to limited funding, IPD can only cover expenses for full-time and 7.5++ LHE part-time faculty. The event must serve a professional development need for the faculty involved. A professional development need is defined as a process by which faculty may enhance their professional and human relation skills, attitudes and knowledge. This includes expanding of ones knowledge in their field of concentration, the continual mastering of the teaching/learning process, and/or contributing to the improvement of the total instructional program of the college.

Identify specific areas of interest in your department/discipline, such as training, innovation, or solutions to department needs. Symposium topic suggestions include, but are not limited to, the following:

Curriculum Development Communication
Customer Service Skills
Dual Enrollment
OER
Promoting Student Success
Problem Solving Technology
Computer Training
Student Learning Outcomes
Sabbatical Report at CIL

Symposiums should support your department and/or campus-wide goals and meet at least one of the AB1725 guidelines:

Improvement of Teaching Knowledge/Skill maintenance Development of Innovation In-Service Vocational Training Computer & Technology Proficiency Retraining for Instructional Needs

Applications are accepted on an ongoing basis and should be submitted at least SIX (6) WEEKS prior to the requested date of event.  This will allow the IPD office time to obtain the administrative approvals required to hold a campus event. Department symposiums planned for early Fall should be submitted to the IPD for approval no later than the IPD’s final meeting in May. Early spring events should be submitted no later than the final meeting in December. <IPD application deadlines> Please note the IPD does not convene during the summer and winter intersession therefore it is recommended that you plan accordingly.  The IPD accepts applications up to a year in advance. It is recommended that you submit early to secure your funding and contact the IPD office to report any changes to the original authorization (date, # of attendees, etc.).

1. Submit a Symposium Application [PDF].
2. The IPD will meet as scheduled to review the application and determine eligibility.
3. Notification of the committee's decision will be sent to the applicant's GWC email.

Food/Catering Process - PDF

Covered food expenses are per person and not to exceed $15.00/snack and $30/lunch for eligible faculty participants. Eligible faculty participants include full-time faculty and part-time faculty assigned to 7.5+ LHE.

Per the Bursar’s Office, a Purchase Order to a contracted vendor is the preferred process for food services. Out-of-pocket payment/reimbursement is no longer an option for a contracted vendor. You may pay out-of-pocket to a non-contracted vendor with Dean’s prior written approval and submit your receipt to the IPD Office to request reimbursement.    

1. Contact the vendor to create your menu and submit the quote to the IPD Office at GWCIPD@gwc.cccd.edu no later than the date listed on your IPD approval notice.  
2. The IPD Office will submit the paperwork to create the PO. Nowadays, most contracted vendors are also requiring payment at least (2) weeks prior to the event. The IPD Office will assist to request a check from District pending the IPD Office receives your quote by the deadline listed on your approval email.
3. If food will be delivered, you may ask the vendor to include a 15% tip in the quote. Please note the food allowance includes tax and tip.
4. Within (10) days following the symposium, submit the final invoice (if using a contracted vendor) or an itemized receipt and dean’s written approval (if paid out-of-pocket to a non-contracted vendor) to the IPD Office. Important - the receipt must be itemized, or you may not qualify for reimbursement. 

Snacks – if preferred, you may purchase drinks and snacks out-of-pocket not to exceed the food allowance. 

OUT-OF-POCKET PURCHASES
To qualify for reimbursement, you must receive written approval from your dean PRIOR TO making the purchase. Email the IPD Office to request assistance. Receipts submitted for reimbursement must be itemized or you may not qualify for reimbursement. 

FOOD VENDORS
You are not limited to these vendors. Feel free to use any District contracted vendor. You may pay out-of-pocket with Dean’s prior written approval to a non-contracted vendor or contact the IPD to request an advanced check.

CONTRACTED VENDORS: The IPD will create a Purchase Order.

NON-CONTRACTED VENDORS - These are vendors used by other departments for their campus events. Payment is required prior to event. You have the option to either (1) pay out-of-pocket and submit receipt for reimbursement. Prior written approval required from your Dean; or (2) request a District check in advance. Contact the IPD Office for assistance.

Within (10) days following the symposium, submit evidence of completion to the IPD Office at GWCIPD@gwc.cccd.edu:

• Attendance sheet (you may create your own).
• Digital files or links to symposium materials. A copy of the symposium materials will be uploaded to the IPD SharePoint.